Move Preparation

1. What is your standard file cabinet length?

2. What are your total linear feet of files moving?

3. Do you have a shredding contract to execute a purge event?

4. Do you have to schedule elevator and dock times?

5. Does your building require building protection during the move out or move in?

6. Will receptionists or secretaries need to access files throughout the move? (library carts)

7. Is your photo copy machine(s) leased? Does the leasing company require they move the copier(s)?

8. Do you have an inventory of onsite or offsite storage facilities?

9. Remember to contact the following vendors about the move:

a. Record storage
b. Printing (letter head, business cards, etc.)
c. Coffee, water, snack
d. Plants
e. Office supplies
f. Pager or cell phone billing

10. Prepare a mass email or fax to inform clients of new address and phone numbers.